OT Systems Privacy Notice & Policy

Last Updated: [2025-06-27] | Version: 1.0

1. Introduction

OT Systems provides surveillance IoT and AI detection solutions for environmental and security projects. Our services include the setup, configuration, and maintenance of cameras, NVR recording tools, dashboards and secure data storage.

2. Types of Personal Data Processed

OT Systems processes:

Visual data – Footage from surveillance cameras at designated sites.
- No facial recognition or biometric analysis is performed.
- Security exception events trigger email alerts for immediate response.
Operational data – Timestamps, location metadata, device logs (IP cameras, NVRs).
User data – Appointed credentials for dashboard access.
Technical data – Network configurations, VPN.

3. Purposes & Legal Basis (PDPO Compliance)

4. Data Storage & Security

Server Room – Footage is stored in secure on-premises servers.
Network Security – Dedicated VPNs per site, ensuring isolated traffic.
NVR security – Tamper-proof recording with backup fail over systems.
Software Maintenance – Regular firmware updates & security patches by us.

5. Data Retention & Disposal

6. Data Sharing & Transfers

Client Only – Data shared via dashboard, secured VPN.
Vendors – Under NDA; no unauthorized data sharing.

7. Data Subject Rights

Under the PDPO, individuals have the right to:

Request access to or correction of their personal data (e.g., footage where identifiable).
Withdraw consent (where applicable) by contacting OT Systems.

Note: Requests may be subject to legal or operational limitations (e.g., overwritten footage).

8. Transparency & Contact

Signage – "CCTV in Operation" notices at monitored sites, including:
- A QR code/link to this Privacy Policy.
- Purpose of surveillance (e.g., "For security monitoring only").

Contact:

OT Systems Limited

Unit 303, 3/F, Lakeside 1, Phase Two, No. 8 Science Park West Avenue, Hong Kong Science Park, Pak Shek Kok, New Territories, Hong Kong

T: +852 2672 5153 | Email: marketing-2@ot-systems.com